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Reminders in Calendar Pro

  • Updated

Overview

In Calendar Pro, reminders play a crucial role in ensuring timely follow-ups and event management. There are two types of reminders: Email and Zing, allowing event owners to receive alerts before the start time of an event. These reminders help users stay on track, meet critical goals, and never miss important follow-ups. With customizable configurations, reminders can be tailored to suit individual needs, making them a powerful tool for organizational success.

Pre-Requisites

  1. Access to Calendar Pro: Ensure you have access to the Calendar Pro Events module.
  2. Event Creation/Edit Permissions: Permissions to create or edit events are required to set up reminders.
  3. Zing Integration: Ensure the Zing module is enabled for your account if you wish to use Zing Reminder.

How to Access and Configure Reminders

Step 1: Create or Edit an Event

  1. Navigate to the Calendar Pro Events page.
  2. Click on "Create Event" or select an existing event to edit.

Step 2: Enable and Configure Email Reminders

  1. Go to the Reminder Settings section in the event configuration page.
  2. Toggle on the Email Reminder option.
  3. Select the "From" email address from the dropdown list.
  4. Choose the appropriate email template for the reminder.

Step 3: Enable and Configure Zing Reminders

  1. Toggle on the Zing Reminder option to activate notifications via Zing.
  2. No additional configuration is required; Zing will send alerts based on the time you set.

Step 4: Set Reminder Timing

  1. Choose the time before the event start date and time for sending reminders. Available options are:
    • 5 minutes
    • 10 minutes
    • 15 minutes
    • 30 minutes
    • 60 minutes
  2. Ensure the reminder is set at least 3 minutes ahead of the current time to ensure delivery.

Step 5: Save the Configuration

Click "Save" to finalize your reminder settings. You will now receive reminders at the specified time before your event.

Benefits of Calendar Pro Reminders

  1. Timely Alerts: Receive notifications ahead of important events to stay on track.
  2. Customizable Settings: Tailor your reminders to suit your workflow, with flexible timing and content options.
  3. Dual Reminder Types: Choose between Email and Zing reminders or use both for added convenience.
  4. Seamless Experience: Configure reminders directly while creating or editing events without needing additional tools.
  5. Enhanced Productivity: Prevent missed follow-ups or events, ensuring organizational goals are met consistently.

FAQs

  1. What are Zing reminders?
    • Zing reminders are in-app notifications sent to the event owner, offering a quick and efficient way to stay updated.
  2. Can I use both Email and Zing reminders for the same event?
    • Yes, you can enable both types of reminders simultaneously for maximum flexibility.
  3. Can I customize the email content for reminders?
    • Yes, you can select an email template from the dropdown menu to customize the reminder content.
  4. What happens if I set a reminder less than 3 minutes from the current time?
    • Reminders set less than 3 minutes ahead of the current time may not be delivered due to system constraints. 
  5. How do I know if a reminder has been sent?
    • Email reminders can be verified in your sent email logs. Zing reminders will appear as in-app notifications.

The Calendar Pro reminder functionality ensures users are always prepared, offering a supportive push to keep them on top of their schedules and follow-ups effortlessly.