Overview
While in the previous article, we touched on the concept of How a scorecard can be configured, this article will help you with how panels would be assigned to the candidates in order to streamline the Evaluation process
Configuration of Panel Assignment
Prerequisite
Access to the Virtual Post Application module on the NoPaperForms portal
In order to perform the Panel Assignment it can be done in two ways:
Execution 1: Bulk Panel Assignment
Step 1: Navigate to the Post Application in the menu then click on the Virtual Post Application in the sub-menu. Else, search for the Virtual Post Application in the menu search and then click on the Virtual Post Application listing
Step 2: Select the Form name for which you wish to enable the Panel Assignment. Once the form name is selected then click on the Let’s Get Started button
Step 3: Drag the Panel Assignment tab from the Post Application Stages list and drop it in the Design your Post Application Process workflow window and then click on the Next Step
Step 4: Select the scorecard from the dropdown for which Panel Assignment needs to be enabled.
Once, scorecard is selected then select the Evaluators for which assignment needs to be done. If in case there are multiple evaluators for which assignment needs to be done then do not select any evaluator from the dropdown
Step 5: Upload the CSV file in the similar manner which is available as a sample to download after selecting the meeting setup (i.e. Zoom, Microsoft Teams and Google Meet) from the dropdown if schedule video meetings is enabled.
Once, uploaded the file then click on the Upload data button.
Step 6: Once clicked on the Upload data button then map each and every field uploaded with the NoPaperForms label then click on the Start Import button.
How to check whether the uploaded file in Panel Assignment is successfully uploaded
Step 1: Navigate to the Post Application in the menu then click on the Scorecard in the sub-menu and then click on Allocation Import Report. Else, search for the Allocation Import Report in the menu search and then click on the Allocation Import Report listing
Step 2: Once Allocation Import Report is clicked then search for the Institute name, Evaluation form i.e. scorecard and if required then Import by (evaluator name), Import status, Date range can also define and then click on the Search button
Once clicked on the search button then report would open up wherein there would be details of every upload done by the ` Panel Assignment
Execution 2: One on One panel Assignment
Step 1: Navigate to the Application Manager in the menu then click on the Manage Application in the sub-menu. Else, search for the Manage Application in the menu search and then click on the Manage Application listing
Step 2: Select the form name in the filter and click on the apply button
Step 3: Click on the individual action button for the payment approved candidate for which panel needs to be assigned and click on the Manual Assignment of Panel option from the listing highlighted in the yellow color.
Step 4: Once clicked on the Manual Assignment of Panels then select the scorecard name from the dropdown for which panel assignment needs to done. Select the evaluator name from the dropdown and define the tentative date and time. If there is any video meeting then click on the Yes radio button and define the video meeting details and click on the Save button
Once, the panel is assigned the evaluator would be able to evaluate and candidate using the steps mentioned in the How an Institute/College user can use Scorecard.
If there is a video meeting scheduled then the candidate would be able to see the Join video meeting on the Candidate dashboard at the assigned time during the Panel assignment.